facility booking policy
NORTON ATHLETIC FOOTBALL CLUB
FACILITY BOOKING POLICY
Version: 1.0
Effective Date: 1 July 2026
Review Date: Annually
Approved By: Board of Directors
1. PURPOSE
The purpose of this policy is to establish a fair, transparent and efficient process for the booking and use of Norton Athletic Football Club facilities.
The Club seeks to maximise community use whilst ensuring facilities remain available to support football activities and Club development.
Income generated from facility bookings helps fund:
Football development
Facility maintenance
Community programmes
Clubhouse operations
Future infrastructure projects
2. FACILITIES AVAILABLE FOR BOOKING
Subject to availability, the Club may offer:
Football Facilities
Main Pitch
• Training Areas
• Junior Pitches
• Future 3G Facilities
• Floodlit Training Areas
Clubhouse Facilities
Clubhouse Lounge
Meeting Rooms
Function Space
Hospitality Areas
Other Facilities
Car Parking
Community Event Space
Advertising Opportunities
The Club reserves the right to amend available facilities.
3. PRIORITY OF USE
Bookings shall generally be prioritised as follows:
Norton Athletic FC Fixtures
Norton Athletic FC Training
Club Events
Community Football
Approved Third-Party Bookings
Commercial Bookings
The Board may vary priorities where appropriate.
4. BOOKING REQUESTS
Booking requests may be made through:
Club Website
Email
Telephone
Online Booking System
The Club aims to respond promptly to all enquiries.
Submission of a booking request does not guarantee acceptance.
5. CONFIRMATION OF BOOKINGS
A booking shall only be confirmed when:
Availability is confirmed.
Fees are agreed.
Any required deposit is paid.
Booking terms are accepted.
The Club reserves the right to refuse bookings.
6. FEES AND CHARGES
Booking fees shall be determined by the Club.
Fees may vary based upon:
Facility type
Time of year
Duration
Commercial or community use
Floodlight usage
Staffing requirements
Current pricing may be published on the Club website.
7. DEPOSITS
The Club may require deposits for:
Clubhouse hire
Functions
Events
Commercial bookings
Deposits may be retained where booking terms are breached.
8. CANCELLATIONS
Users should provide as much notice as possible when cancelling.
The Club reserves the right to retain part or all of a deposit where insufficient notice is provided.
Cancellation terms may vary depending on the facility booked.
9. WEATHER AND PITCH CONDITIONS
The Club reserves the right to cancel or postpone bookings due to:
Adverse weather
Pitch conditions
Safety concerns
Maintenance requirements
Where possible, alternative arrangements or refunds may be offered.
The Club’s decision shall be final.
10. FLOODLIGHT USE
Where floodlights are available:
Additional charges may apply.
Usage times may be restricted.
Users must comply with operational requirements.
Floodlights shall only be operated by authorised personnel.
11. FUTURE 3G FACILITY BOOKINGS
Where a 3G facility is available:
Priority may be given to:
Club teams
Community football groups
Youth football
Local schools
Community organisations
The Club’s objective is to maximise community participation.
12. USER RESPONSIBILITIES
All users shall:
Respect Club facilities.
Follow Club policies.
Leave facilities in a clean condition.
Report damage.
Follow health and safety requirements.
Users shall be responsible for the behaviour of participants and guests.
13. DAMAGE
Users may be held liable for damage caused during their booking.
The Club reserves the right to recover repair or replacement costs.
14. HEALTH & SAFETY
All users shall:
Follow emergency procedures.
Comply with safety instructions.
Report hazards immediately.
The safety of participants and visitors remains the Club’s priority.
15. SAFEGUARDING
Where children or vulnerable individuals are involved:
Club safeguarding policies shall apply.
Appropriate supervision must be provided.
Booking organisations must comply with safeguarding requirements.
The Club reserves the right to request safeguarding information.
16. INSURANCE
Booking organisations may be required to provide evidence of:
Public Liability Insurance
Appropriate governing body affiliation
Risk assessments
where applicable.
17. COMMERCIAL EVENTS
Commercial events may be approved where they:
Align with Club values.
Support Club objectives.
Do not adversely impact football activities.
The Board reserves discretion regarding commercial bookings.
18. COMMUNITY USE
Norton Athletic FC is committed to supporting:
Local residents
Schools
Community groups
Charities
Grassroots sport
The Club aims to maximise positive community impact.
19. TERMINATION OF BOOKINGS
The Club reserves the right to terminate bookings where:
Terms are breached.
Safety concerns arise.
Facilities are misused.
Conduct is unacceptable.
No refund shall automatically be due where termination results from user misconduct.
20. LONG-TERM VISION
The Club’s facilities are intended to become a key community asset serving:
Football
Education
Health and wellbeing
Community engagement
Local businesses
Revenue generated through facility bookings helps support the Club’s long-term sustainability and development plans.
21. REVIEW
This policy shall be reviewed annually.
The Board may amend booking arrangements, pricing and operational requirements from time to time.
Approved by Norton Athletic Football Club
Version 1.0
Effective from 1 July 2026
Review Date: Annually
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